How to Write an Application via a Contact Email

Writing an application via a contact email can be a powerful way to secure an interview. It leverages an existing connection, giving your application a significant advantage. This guide will walk you through crafting a clear and effective Application via a Contact email, helping you master the professional tone and email etiquette necessary for effective communication. Learning to write this type of formal email is a crucial skill for anyone seeking career advancement in an English-speaking environment.

Table of Contents

• Structure of an Application via a Contact Email
• Essential Vocabulary
• Email Example
• Conclusion

Structure of an Application via a Contact Email

Crafting an effective application via a contact email requires a clear and logical structure. Each component plays a vital role in conveying your message professionally and efficiently.

1. The Subject Line

The subject line is your first impression and is critical for ensuring your email gets opened. It should be concise, informative, and include the purpose of your email and the name of your referral. A clear subject line also helps the recipient quickly understand the email's content and urgency.

• Formula: Application – [Your Name] – Referred by [Contact's Name] – [Job Title, if applicable]

2. The Salutation

Your greeting sets the tone. For a formal email like this, always use a professional salutation. If you know the recipient's name, use it. If not, a general but polite greeting is appropriate.

• Formal: "Dear Mr./Ms./Dr. [Last Name]"
• Less Formal (if appropriate and known): "Dear [First Name]"

3. The Body

The body of your email is where you convey your main message, divided into logical paragraphs for clarity.

• Opening: Start by immediately stating the purpose of your email and mentioning your contact. This establishes credibility and explains why you are writing. For example, "I am writing to express my interest in the [Job Title] position, as recommended by [Contact's Name]."

• Key Details: Briefly explain your connection to the referrer and highlight why you are a good fit for the role. This section should concisely link your skills and experience to the job requirements. Avoid lengthy paragraphs; focus on the most relevant qualifications.

• The "Ask" or Main Point: Clearly state what you want the recipient to do. This might be to consider your application, review your resume, or schedule an interview. Be direct and polite in your request.

• Closing Remarks: Wrap up gracefully by reiterating your enthusiasm for the opportunity and offering to provide any further information. Thank the recipient for their time and consideration.

4. The Closing and Signature

The closing reinforces your professionalism. Choose an appropriate closing phrase followed by your full name and contact information.

• Appropriate Closing Phrases:

  • "Sincerely,"
  • "Best regards,"
  • "Kind regards,"
  • "Respectfully,"

• What to Include in the Signature:

  • Your Full Name
  • Phone Number
  • Email Address
  • LinkedIn Profile URL (optional, but recommended for job applications)

More: How to Write a Re-application Email Effectively: Guide for English Learners

Essential Vocabulary

Expanding your vocabulary is key to writing effective emails. Here are some useful phrases for professional correspondence, especially when writing an application via a contact.

More: How to Write a Referral Thank You Email

Email Example

Here is an example of an email written for a job application via a contact, demonstrating the structure and vocabulary discussed.

Context: This email is suitable for applying for a specific job position where you have been referred by a mutual contact. It aims to be concise, professional, and clear about the purpose.

Subject: Application – Jane Doe – Referred by Alex Green – Senior Marketing Manager

Dear Mr. Davies,

I am writing to express my strong interest in the Senior Marketing Manager position, which I learned about through a warm introduction from Alex Green. Alex suggested I reach out to you directly, believing my background in digital strategy and brand management aligns well with the requirements of this role.

With five years of experience in high-growth tech companies, I have consistently delivered successful marketing campaigns and managed cross-functional teams. My previous role at InnovateCorp involved leading initiatives that resulted in a 25% increase in lead generation, directly contributing to revenue growth.

I have attached my resume for your review and consideration, which provides further details on my qualifications. I am confident that my skills and dedication would make me a valuable asset to your team.

Thank you for your time and consideration. I look forward to the possibility of discussing this opportunity further.

Best regards,

Jane Doe

[Your Phone Number] [Your Email Address] [Your LinkedIn Profile URL]

Conclusion

Writing an effective application via a contact email is a valuable skill that can open doors to new opportunities. By mastering the structure, employing a professional tone, and using appropriate vocabulary, you significantly enhance your English communication skills. Remember to always personalize your message, clearly state your purpose, and follow up politely. Practice is key to becoming confident in your email writing abilities. For more insights on general business email etiquette, consider resources like those provided by Purdue OWL. Continue refining your approach, and you will undoubtedly improve your job application emails.