How to Write a Self-Assessment Submission Email
Writing a Self-Assessment Submission Email can feel daunting, but it's a key part of your professional development. This email is your chance to showcase your accomplishments and reflect on your growth. Mastering this type of English email writing demonstrates professionalism and improves your communication skills. This guide will provide the structure, vocabulary, and examples you need to write a clear and effective email with a professional tone, helping you confidently submit your self-assessment.
Table of Contents
Structure of a Self-Assessment Submission Email
A well-structured email ensures your message is clear and professional. This is crucial for HR communication and leaves a positive impression on your manager. Let's break down the essential components of a great Self-Assessment Submission Email.
1. The Subject Line
- Why it's critical: A clear subject line ensures your email is opened promptly and easily found later. It should immediately tell the recipient what the email is about.
- Formula:
[Your Name] - Self-Assessment SubmissionorSelf-Assessment for [Your Name] - [Review Period, e.g., Q4 2023]
2. The Salutation
- This is your greeting. The tone should match your workplace culture and your relationship with the recipient.
- Formal: Use "Dear Mr./Ms. [Last Name]," for formal settings or if you don't know the person well.
- Informal: "Hi [First Name]," or "Hello [First Name]," is often acceptable in more casual office environments. When in doubt, lean towards being more formal.
3. The Body
- Opening: Start by clearly stating the purpose of your email. For example: "Please find my completed self-assessment for the [review period] attached."
- Key Details: This is where you provide context. Briefly mention that the document details your achievements, challenges, and goals. You could highlight one or two key accomplishments. An assessment is a judgment about the quality or importance of something. According to Oxford Learner's Dictionaries, an assessment involves making a judgment after careful consideration. This is your chance to present your considered judgment of your own performance.
- The "Ask" or Main Point: If you need a response, state it clearly. For example, "I look forward to discussing my performance and goals with you during our upcoming review." or "Please let me know if you have any questions before our meeting."
- Closing Remarks: End the body with a polite closing, such as "Thank you for the opportunity to reflect on my work this past quarter."
4. The Closing and Signature
- Closing Phrase: Use a professional closing. Good options include "Best regards,", "Sincerely,", "Kind regards,", or "Yours sincerely,".
- Signature: Include your full name, job title, and company. You may also include your contact information.
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Essential Vocabulary
Here is a table of useful phrases to improve your email writing skills for ESL learners when discussing performance.
| Vocabulary | Meaning | Example |
|---|---|---|
| Reflect on my performance | To think carefully about how well you have done your job. | "This assessment was a great opportunity to reflect on my performance." |
| Key achievements | Your most important successes or accomplishments. | "I have highlighted my key achievements in the attached document." |
| Areas for growth | Skills or competencies you want to improve. | "I have identified two key areas for growth for the upcoming year." |
| Constructive feedback | Helpful criticism intended to help you improve. | "I am open to receiving any constructive feedback you may have." |
| Professional development | The process of learning new skills and gaining experience in your job. | "I am eager to pursue further professional development opportunities." |
| Exceeded expectations | To have performed better than required or anticipated. | "I believe my work on the Alpha Project exceeded expectations." |
| Contribute to | To help make something happen or be successful. | "I am proud of how I was able to contribute to the team's success." |
| Looking forward to | Feeling pleased and excited about something that is going to happen. | "I am looking forward to discussing my self-assessment with you." |
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Email Example
This email example is for a formal submission to a manager. It is polite, direct, and provides all the necessary information, which is a great practice for professional English communication.
Subject: Self-Assessment Submission - [Your Name]
Dear [Manager's Name],
Please find my completed self-assessment form for the H2 2023 review period attached to this email.
The document provides a detailed overview of my performance, including my key achievements and some areas I have identified for future professional development. I am particularly proud of my work on the client retention initiative, which resulted in a 15% increase in renewals.
I have also included some thoughts on my goals for the next six months.
I look forward to discussing my performance and future objectives with you during our meeting next week. Please let me know if you require any further information beforehand.
Best regards,
[Your Name] [Your Job Title]
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Conclusion
Mastering the Self-Assessment Submission Email is an important step in your professional journey. Remember that practice is key. Don't just copy templates; use them as a guide to develop your own voice. By focusing on a clear structure, using appropriate vocabulary, and maintaining a professional tone, you can create emails that effectively showcase your value. Keep practicing these email writing skills to enhance your English communication and advance in your career.